Set-up Planning

a)    The set-up dates are scheduled by the Executive with approximately 4 to 6 week intervals between set-ups from the beginning of September to the following May. Holidays and major train shows and other events that will draw away members are taken into consideration. These dates are published on the Web Site when confirmed with booking agent.

b)    A Club member is selected by the Set-up Co-ordinator to co-ordinate the track planning process. Any member who wishes to try their hand at track planning should contact the Executive.

c)    A call for modules from the Track Planner will go out about three to four weeks prior to the set-up date. Members are encouraged to reply promptly so the track planning may begin in a timely fashion.

d)    Two weeks before the set-up a first draft of the Track Plan will go out to the members listed on the Operations e-mail list.

e)    As Operations list members make comments about the track plan, revised versions of the plan will be periodically published to the Operations list for comments.

f)     One week prior to the set-up a final Track Plan will be selected, cleaned up and sent to all members on the Members e-mail list. This plan will also be posted to the Web Site.

g)    One week before the set-up, a Set-up Foreman will be selected by the Set-up Co-ordinator and the Membership informed.

h)    Set-ups generally start on the Friday evening if the room is available. If not available, it will begin promptly at 08:00 AM on the Saturday morning.

i)      It is desirable to have all modules delivered by 07:00 PM on the Friday evening. If unable to comply with the Friday evening deadline, then by 08:00 AM on the Saturday morning at the latest with prior arrangement with the Set-up Co-ordinator and Set-up Foreman.

j)      For special set-ups away from our normal location, a plan and schedule will be set-up by the Set-up Co-ordinator or Event Co-ordinator and sent to the members.